Using a Board Portal With Remote Voting

Many organizations have found using a board portal which has remote voting capabilities helps increase the participation of members who are unable to attend https://www.boardmanagementsolution.info/top-5-board-member-remote-voting-apps meetings in person. It is easier to organize and is more reliable. It also offers a simple way for members to vote anywhere. However, there are crucial points to bear in mind when considering remote voting.

The most important thing to be aware of is that email isn’t a secure medium for a confidential vote. Email accounts for business and personal use are low-hanging fruit for cyber criminals to hack into and alter the outcome of a vote. This could result in a vote that is null and null. This kind of manipulation is extremely difficult to detect and even more difficult to prove, without a secure system like the board portals that many companies use.

Another issue is that a vote entered via email does not necessarily convey the true intent of the person casting the vote. If a voter responds to an email vote, they have the option to pick from a variety of responses, ranging from simply a yes or a no, to a long paragraph outlining their opinion on the issue. This can cause confusion for the other voters or result in an unintentionally unclear vote.

It is important that any organization considering voting by email has a clear policy in place. Before any remote voting takes place it is vital that all members are trained on how to use the voting software that the organization uses.