A successful board meeting requires a variety of abilities including the preparation of materials for board meetings to the facilitation of productive discussions. Furthermore, a properly-run board meeting should result in the development of actions that can be implemented after the meeting to aid in advancing the agenda. The key to success in all these areas is effective board management that encourages a wide range of perspectives and encourages productive discussions that lead to new ideas.
Make an agenda and make sure to share it in advance
A well-organized agenda is the key to a successful board meeting. It provides a guide for discussion and makes sure that all important topics are covered. Board members should be encouraged to review agendas in advance of the meeting and suggest changes or additions as needed. A clear and concise meeting agenda will help keep the discussion on topic and avoid it getting too long or drifting off topic.
Conduct an Open Call to Determine Quorum
Assure that all board members can attend the meeting. This can be accomplished by using a roll-call, an online tool such as Krisp or the documents that govern the meeting to determine the number of people required to conduct business.
Encourage Participation
Discussions that are productive require active participation by all participants. It is possible to encourage this by energizing board members to speak up, reaching out to those that may not be vocal, or by facilitating discussions using tools such as decision matrices and SWOT analyses. Furthermore, it is vital that all opinions are respected and valued regardless of whether they align with the current beliefs of the meeting.
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